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Administrative Assistant


The Administrative Assistant is mainly responsible for providing administrative support to the clinical research unit. This support can be linked to clinical studies or not.

 

 

This role will be perfect for you if:

  • You have an interest in clinical research and administration
  • You are detail oriented
  • You want to work in a collaborative environment

 

 

RESPONSIBILITIES

 

  • Lead all organization’s archiving activities and act as the primary archivist;
  • Act as the medical secretary primary back up and ensure all visitors and accesses procedures are respected;
  • Act as the receptionist or their primary back up and ensure all visitors and accesses procedures are respected;
  • Act as the training coordinator back up;
  • Print the source documents, prepare and modify study binders;
  • Ensure that the required office supplies are available;
  • Place supplies orders, request quotes and follow up with different suppliers and vendors;
  • Verify invoices;
  • Order lunches for new employee integrations and internal meetings with sponsors, partners and clients;
  • Prepare presentations and write agendas & minutes for various meetings;
  • Participate in the monitoring of certain KPI data;
  • Participate in other administrative tasks, including but not limited to: Photocopying, digitizing, collecting, tracking and filing various documents, forms and certificates for multiple departments;
  • Support the organization in other administrative activities.

 

Education 

  • Secondary school diploma or vocational studies;

 

Experience

  • Experience working at a reception, in administration, in a pharmaceutical and/or CRO environment will be considered as an asset;

 

Knowledge and skills

  • Good communication skills in French and English;
  • Intermediate knowledge of Microsoft Office (Word, Excel, and PowerPoint);
  • Fast learner, attention to details, good adaptability and autonomy;
  • Ability to prioritize different assignments and to work on several tasks at the same time;
  • Interest in sciences and clinical research.

 

The work environment

 

At Innovaderm, you will work with brilliant and driven colleagues. Our values are collaboration, innovation, reliability and responsiveness. We offer a stimulating work environment and attractive advancement opportunities. 

 

In this position, you will be eligible for the following perks: 

  • Flexible work schedule
  • Permanent full-time position
  • Complete benefits (medical, dental, vision, RRSP, vacation, personal days, virtual medical clinic, public transportation rebates, social activities)
  • Offices near public transportation (Sherbrooke metro station or Saint-Laurent metro station)
  • Possibility of working from home in accordance with company policies and public health directives
  • Ongoing learning and development

 

 

 

About Innovaderm

Innovaderm is a contract research organization (CRO) specialized in dermatology. Since its beginnings in 2000, our organization has benefited from a solid reputation for the quality of its research and services exceeding the expectations of its clients. Based in Montreal, Innovaderm continues to grow and expand in North America and Europe. 

Innovaderm is committed to providing equitable treatment and equal opportunity to all individuals. As such, Innovaderm will provide accommodations throughout the recruitment and selection process to applicants with disabilities, upon request.

 

Innovaderm only accepts applicants who can legally work in Canada.

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