The Proposal and Contract Manager manages all phases of the proposal development process in response to requests for proposals (RFP) from Innovaderm’s clients, as well as all contractual aspects of a project lifecycle.

This role will be perfect for you if:  

• You have a strong foundation and understanding of clinical research in a global environment.
• You have excellent command of English grammar, spelling, and composition as well as writing, editing, and oral communication.
• You want to use your experience and knowledge of the proposal development process to have an impact in a fast-growing company.
• You are looking for a work environment that is dynamic and collaborative.

RESPONSIBILITIES 

More specifically, the Proposal and Contract Manager must:

• Lead the request for proposal (RFP) response activities in all stages, including RFP launch meetings, RFI responses and internal requests for CRO, vendor, and clinical fees.
• Analyze assigned opportunities based on the information received from the business development (BD) group, the synopsis, RFP documentation and in-house data. Based on analysis, prepares initial timelines, assumptions and estimates and obtains final and/or pending information necessary for completing the proposal response.
• Prepare the financial estimate of the proposal using the budgeting tool and seeks input on estimated hours from subject matter experts within the CRO group. Responsible for the finalization of the proposal budget, timelines and scope. Responsible for completing Sponsor- specific bid grid when required.
• Prepare and finalize assigned proposal documents and consult with the broader BD team for strategy and content. Responsible for gathering the required information from contributors to include in the proposal document and for finished product.
•  Prepare Start-up agreements (SUA) upon project award.
•  Prepare Full scope work orders (FSWO) and estimates based on protocol and final scope. Obtains final timelines, assumptions/scope, hours, passthrough costs and clinical fees from the project team.
• Prepare out of scope estimates throughout the project lifecycle based on estimated hours and fees from the project team and prepare change orders (CO) when necessary.
• Propose improvements on the proposal and contract processes and the budgeting tools used.
• Produce high-caliber, well-structured finished written products from a variety of source inputs.
• Produce submission-ready proposals and agreements.
• Provide status to leadership on the timeliness, progress, quality, and any major issues or risks for all active assignments.

IDEAL PROFILE

Education 

• Bachelor degree in Science or Business in a relevant discipline;
• A Master’s degree is an asset;

Experience 

• Minimum of 2 years successful experience in clinical research in the biotechnology, pharmaceutical, or CRO industry, including experience and excellent understanding of CRO operations and financial project management;

Knowledge and skills

• Experience with RFPs, RFIs, RFQs, Bid grids, etc.;
• Excellent command of English grammar, spelling, and composition as well as writing, editing, and oral communication;
• Must be able to write persuasive narrative material, draft error-free, timely proposals, and provide clear explanations of technical requirements;
• Strong mastery of Excel and proficiency in Word and PowerPoint applications;
• Excellent organizational skills and ability to manage concurrent priorities in a fast paced and evolving environment;
• Detailed oriented and can manage multiple priorities at the same time;
• Excellent interpersonal skills;
• Good knowledge of good clinical practices, and applicable Health Canada and Food and Drug Administration (FDA) regulations/guidelines.

OUR COMPANY

The work environment

At Innovaderm, you will work with brilliant and driven colleagues. Our values are collaboration, innovation, reliability and responsiveness. We offer a stimulating work environment and attractive advancement opportunities. 

In this position, you will be eligible for the following perks: 

• Remote work options
• Flexible work schedule
• Benefits package (medical, dental, vision, vacation, personal days, virtual medical clinic)
• Ongoing learning and professional development in a thriving and growing business

About Innovaderm

Innovaderm is a contract research organization (CRO) specialized in dermatology. Since its beginnings in 2000, our organization has benefited from a solid reputation for the quality of its research and services exceeding the expectations of its clients. Based in Montreal, Innovaderm continues to grow and expand in North America and Europe.

Innovaderm is committed to providing equitable treatment and equal opportunity to all individuals. As such, Innovaderm will provide accommodations throughout the recruitment and selection process to applicants with disabilities, upon request. 

Innovaderm only accepts applicants who can legally work in Canada.