Site Budget and Contract Specialist

The Site Budget and Contract Specialist is a key member of the Site Selection and Contracting team. This person works closely with project teams as well as the legal / contract department in the preparation, negotiation and execution of budgets and contracts (clinical trial agreement – CTA) with investigator sites across Canada and internationally. 



This role will be perfect for you if:  

  • You can easily achieve consensus while maintaining positive working relationships with external partners. 
  • Your team can count on you to get things done.  
  • You have an ease to work with numbers (standardized budgets).  





Contracts and budgets preparation 

  • Obtains the minimum and maximum site budget prepared by Business Development and approved by the Sponsor.   
  • Obtains the project-specific site CTA template from Legal Affairs and Contracts approved by the Sponsor. 
  • Prepares the contract schedule (study information, timelines and payment information) in collaboration with the Project Manager. 
  • Prepares and sends the Sponsor-approved contract and budget to sites for review. 


Contracts and budgets negotiations  

  • Manages budget negotiation with the sites to ensure budget remains within the Sponsor-approved limits and escalate issues as necessary.  
  • Manages contract negotiation with sites and escalates legal language requests to Legal Affairs and Contracts and to the Sponsor, as necessary. 
  • Keeps track of progress with contract/budget negotiation and timelines for site activation using CTMS or other tracking system. 
  • Keeps project team informed of progress and of any potential delays.  
  • Finalizes the site contract/budget and obtains the necessary signatures.  
  • Informs the appropriate parties of contract execution in a timely manner. Updates CTMS, all necessary trackers, and ensures proper filing of the contract/budget and communications. 


Follow up and close out 

  • Manages the site contract / budget amendments process during the course of the trial. 
  • Performs site budget reconciliation during the negotiation process and at study closure. 
  • May coordinate, with Legal Affairs and Contracts, the review and negotiation of the confidentiality disclosure agreement of the interested sites. 
  • Maintains and develops a productive and professional relationship with research sites, Sponsor and project teams. 
  • Participates in meetings with Project Managers and / or Sponsor as required. 





  • Bachelor's degree in a field relevant to clinical research or equivalent experience. 



  • Minimum of 3 years of clinical research experience in the biotechnology, pharmaceutical or CRO industry, including 2 years of experience managing site budget negotiation.
  • Good knowledge of good clinical practice, ICH standards and applicable regulations. 


Knowledge and skills 

  • Excellent oral and written skills in English, French is an asset. 
  • Strong ability to carry out different projects simultaneously, to organize their work effectively, and to work under pressure in accordance with deadlines.  
  • Good judgment and problem-solving skills. 
  • Excellent knowledge of the Microsoft Office suite (i.e., Word, Excel, PowerPoint, Outlook). 
  • Experience in customer service is an asset. 
  • Strong interpersonal skills. 

The work environment

At Innovaderm, you will work with brilliant and driven colleagues. Our values are collaboration, innovation, reliability, and responsiveness. We offer a stimulating work environment and attractive advancement opportunities. 


In this position, you will be eligible for the following perks: 

  • Flexible work schedule
  • Permanent full-time position
  • Complete benefits (medical, dental, vision, RRSP, vacation, personal days, virtual medical clinic, public transportation rebates, social activities)
  • Ongoing learning and development


Work location 


The successful candidate for this position is given to work remotely anywhere in Poland.


Covid-19 vaccination policy: The health and safety of all is important to us. In accordance with the applicable vaccination policy, Innovaderm demands that all employees present at its offices as well as all client and vendor sites (including clinical sites) be adequately vaccinated, under reserve of exemptions related to adaptation requirements prescribed by law.


About Innovaderm 

Innovaderm is a contract research organization (CRO) specialized in dermatology. Since its beginnings in 2000, our organization has benefited from a solid reputation for the quality of its research and services exceeding the expectations of its clients. Based in Montreal, Innovaderm continues to grow and expand in North America and Europe. 


Innovaderm is committed to providing equitable treatment and equal opportunity to all individuals. As such, Innovaderm will provide accommodations throughout the recruitment and selection process to applicants with disabilities, upon request.

Innovaderm only accepts applicants who can legally work in Poland.

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