Site Budget Specialist

The Site Budget Specialist is a key member of the Study Start-up team. This person works closely with project teams as well as the legal / contract department in the preparation, negotiation and execution of the budgets and contracts (clinical trial agreement – CTA) with investigator sites across North America.

This role will be perfect for you if:
You enjoy the rhythm of startup teams (shorter and fast paced project cycle of approximately 3 months)
Participating in contract and budgets negotiations and achieving consensus while maintaining positive working relationships with external partners provides you satisfaction in your work.




Contracts and budgets preparation


  • Obtains the minimum and maximum site budget prepared by Business Development and approved by the Sponsor.
  • Obtains the project-specific site CTA template from Legal Affairs and Contracts approved by the Sponsor.
  • Prepares the contract schedule (study information, timelines and payment information) in collaboration with the Project Manager.
  • Prepares and sends the Sponsor-approved contract and budget to sites for review.


Contracts and budgets negotiations


  • Manages budget negotiation with the sites to ensure budget remains within the Sponsor-approved limits and escalate issues as necessary.
  • Manages contract negotiation with sites and escalates legal language requests to Legal Affairs and Contracts and to the Sponsor, as necessary.
  • Keeps track of progress with contract/budget negotiation and timelines for site activation using CTMS or other tracking system.
  • Keeps project team informed of progress and of any potential delays.
  • Finalizes the site contract/budget and obtains the necessary signatures.
  • Informs the Study Start-Up team, Project Manager and finance teams of contract execution in a timely manner. Updates CTMS, all necessary trackers, and ensures proper filing of the contract/budget and communications.


Follow up and close out

  • Manages the site contract/budget amendments process during the course of the trial.
  • Performs site budget reconciliation during the negotiation process and at study closure.
  • May coordinate, with Legal Affairs and Contracts, the review and negotiation of the confidentiality disclosure agreement of the interested sites.
  • Maintains and develops a productive and professional relationship with research sites, Sponsor and project teams.
  • Participates in meetings with Project Managers and / or Sponsor as required to assist the Project Manager and Study Start-Up team.





  • Bachelor's degree in a field relevant to clinical research or equivalent experience.


  • Minimum of 3 years of clinical research experience in the biotechnology, pharmaceutical or CRO industry, including 2 years experience managing site budget negotiation.
  • Good knowledge of good clinical practice, ICH standards and applicable regulations.


Knowledge and skills

  • Bilingual (French and English), spoken and written.
  • Strong ability to carry out different projects simultaneously, to organize their work effectively, and to work under pressure in accordance with deadlines.
  • Good judgment and problem-solving skills.
  • Excellent knowledge of the Microsoft Office suite (i.e., Word, Excel, PowerPoint, Outlook).
  • Experience in customer service is an asset.
  • Strong interpersonal skills.




The work environment

At Innovaderm, you will work with brilliant and driven colleagues. Our values are integrity, commitment and teamwork. We offer a stimulating work environment and attractive advancement opportunities.

As a Site Budget Specialist, you will be eligible for the following perks:

  • Flexible work schedule
  • Permanent full-time position
  • Complete benefits (medical, dental, vision, RRSP, vacation, personal days, virtual medical clinic, public transportation rebates, social activities)
  • Offices near public transportation (Sherbrooke metro station or Saint-Laurent metro station)
  • Ongoing learning and development


Work location

This position will be based in our Montreal office (3530, Boulevard Saint-Laurent). Experienced candidates may be considered for a remote work opportunity.


About Innovaderm

Innovaderm is a contract research organization (CRO) specialized in dermatology. Since its beginnings in 1999, our organization has benefited from a solid reputation for the quality of its research and services exceeding the expectations of its clients. Based in Montreal, Innovaderm continues to grow and expand in North America.


We thank you for your application and please note that only those selected for an interview will be contacted.


Innovaderm only accepts applicants with a work permit for Canada.

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