Careers

Maternity replacement - 18 month contract

The Vendor Manager (VM) is responsible for establishing and managing project supplier and vendor scope, timelines, and costs for awarded opportunities throughout the project life cycle, including the execution of work orders and change orders. Additionally, the VM will ensure ongoing operational and financial oversight, and risk and issue management of vendors. The Vendor Manager acts as the project main point of contact vendors and is a client-facing member of the team who works in close collaboration with the global project team to ensure the quality delivery of vendor services.

This role is perfect for you if you:

• Have at least 3 years of experience in clinical research and in the biotechnology, pharmaceutical, and/or CRO industry.
• Are a nimble learner, agile and creative team member
• Are a good communicator and fair conflict manager

More specifically, the Vendor Manager will:

• Oversee and manage study specific vendors throughout the project life cycle (i.e., start-up, conduct, and closeout).
• Review vendor contracts and ensure study requirements are captured and represented in the vendor contractual documentation. Manage and monitor vendor contract compliance; prepare change order for out-of-scope services (renewal, prolongation of agreement, new services) for ongoing studies.
•  Manage and control vendor project budget, scope, and timelines in partnership with the PM. 
•  Collaborate with Innovaderm SMEs to ensure clarity of specifications for vendors.
•  Develop and maintain the project Vendor Management Plan, in collaboration with relevant stakeholders.
• Analyze discrepancies between planned and actual results and participate in the development of corrective actions to be taken as needed.
• Lead project-specific vendor meetings, attend, and participate in internal and client facing project meetings. 
• Manage the quality of work done by vendors, and support vendor performance assessments.
• Perform ongoing risk management activities, work with relevant business units to facilitate issue resolution with vendors.
•  Oversee and manage vendor project specific non-conformance and CAPAs, consult with Quality Assurance as needed.
•  Resolve vendor, project team, and sponsor complaints and escalations.
• Maintain service controls by applying lessons learned and vendor performance assessments to ensure vendors meet the Project standards.
•  Review, manage and verify vendor invoices to ensure billing is appropriate based on the terms of the WO/CO of each project.
• Manage vendor technological systems that track the shipment, inventory, and supply of project materials and/or data.
• Collect, review and analyze project specific KPIs as applicable.
• Ensure appropriateness and timeliness of filing of applicable vendor-related documents in study eTMF.

Other VMO Responsibilities:

• Participates in functional and/or corporate initiatives and special projects, as assigned.
• May participate in business development opportunities (e.g. strategy meetings, bid defense meetings).
• May participate in identification and assessment of new vendors for qualification.
• VMO team member back-up for planned and unplanned absences, as assigned.